This page is here so that you, the members, can access all the documentation connected with the 2026 28th May AGM Agenda.
You will already have received emails with these papers attached, asking you to vote on 4 resolutions. You can either vote by:
- printing out the proxy voting form and sending it by email to secretary@exeteru3a.org.uk
- using the link in the email sent out on 27 April 2026 to an online voting form or
- coming to the AGM at The Mint Methodist Church
There are 4 resolutions that members need to vote on:
- to approve the minutes of the last AGM
- to adopt the Annual Report and Accounts which can be found at the end of the Annual Report.
- to elect officers of the committee - Nominated Members; additional nominations can be made using the Nomination Form
- to approve the New Constitution
For your information, the new constitution is based on the Third Age Trust’s model document. There are two significant changes to the current constitution. These changes have been made by the Third Age Trust.
The first change is the removal of the second paragraph under the ‘Objects’ heading which states that, “The provision of facilities for leisure time and recreational activities with the object to improving the conditions of life for the above persons in the interests of their social welfare”.
The second change is the addition of a section under Section 17, ‘Appointment of Trustees’, paragraph 5 regarding a ‘casual vacancy’. “In the event of a casual vacancy among elected or co-opted charity trustees, the charity trustee may appoint a person who is willing to act to be a charity trustee. A charity trustee so appointed shall hold office only until the next annual general meeting”.
This change has been caused by the difficulty many u3as have in attracting members to the committee (referred to as ‘trustees’). Committee members can undertake one particular role on the committee for a maximum of three years; after 3 years' service, they have to resign from that role. This change allows for the appointment of a committee member, who has already completed their 3-year limit in one particular role, to carry on in that particular role until the following AGM to allow the committee more time to recruit a replacement.
We have one more space on the committee and would be delighted if one of you would consider joining us. Nomination Form
If you haven’t already voted and are not expecting to attend the AGM, please do take the time now to cast your vote.